Enter the View all Revenue Details section of Revenue and Debt app to see a complete breakdown of your revenue including plans, ad hocs, surcharges, credits, and custom lines. The report groups month by month and shows the figures based on when the childcare took place. You can even enter a budget to ensure that you meet your targets.
How to read the revenue report
The revenue report consists of three sections:
- The graph, which gives you a quick overview of future revenue
- The nursery overview provides summarised figures of your revenue
- The bill payer overview gives you a detailed breakdown of who adds to your revenue
At a glance, you will be able to see if your revenue is going up or down in the months to come. When hovering your mouse over a black dot, the figure you will get is your total revenue.
The Nursery Overview
Here you'll find how the total revenue is calculated.
The invoiced line is all the invoices sent with invoice-related items for that month (plans, ad hoc, surcharges, credits and custom lines). Funding added to the plans is also included so the amount showing is the sum of all total costs of the month.
The to be invoiced shows the amount for periods with active plans and ad hoc purchases that haven't been invoiced yet. The bill payer overview below gives you a breakdown.
The Council Total line shows the amount of funding that you can expect to receive from your local council based on the funding rates entered.
Parent Fees (Planned) is the revenue based on the plans created for the children.
Parent Fees (Ad Hoc) is the revenue that comes from sessions and products entered as ad hos purchases.
Other is additional surcharges and credits added that aren't part of a plan or ad hocs.
By clicking the names of the months, you can access a detailed overview of how much you make from each type of session and product. You can expand the Age Groups to get a detailed breakdown of how much each child contributes. However, this overview doesn't included funding, discounts, surcharges, and credits, so it should only be used an indicator of which sessions and products that contribute to your revenue.
The Bill Payer Overview
Alphabetically listed by bill payer names, this section outlines how much each bill payer contributes to your revenue. An amount written in black is an invoice total figure, which is why you can click the amount to see the invoice. An amount written in grey indicates that there still are items to invoice in that month. Grey figures will match the figures in Batch Invoice but please note that deposits included on an invoice is not considered as revenue because they need to be returned at some point.
The easiest way to see what the to be invoiced amount is made up of is to click the bill payer's name to the left, click new item, select invoice and set the period you want to check.
The mum, Celia, paying for Jack only paid £10 i January. That is due to an ad hoc purchase that was added for a day in January which was then picked up when the invoice for April was sent. You get such details by clicking the £10 as this will open the invoice. If you now go and create an invoice for January, the amount will be £439.89 as it is stated in grey.
By clicking the button in the top right corner of the screen, you are able to enter your budgets. When the budget is saved, it will show as a line in the graph.