While a child's plan is the recurring weekly pattern of attendance, Ad Hoc Purchases are one-off purchases e.g. an extra session, a late collection fee, or irregular attendance such as holiday club.
Adding an ad hoc purchase to a child's profile will instantly be picked up by your revenue report, your occupancy report, and your register in Famly.
Ad Hoc Purchases are easily added from the Bookings tab on a child profile.
Add purchases by clicking New Purchase on the right-hand side. In the box that pops up, select the day you want to add a purchase to, and then select the session or product you want to add to that day. Repeat this for multiple days if necessary.
You can adjust the pricing group for the child in the middle section at the top, and you can add a discount by clicking the three dots in the top right corner, and you can add a note in the bottom right corner.
Click Create when you are done.
Removing a single item from a purchase is done by clicking into the bundle of purchases and click the X next to the selected item. To delete an entire bundle click into the bundle, click the "..." in the top right corner and delete.
All purchases appearing in the Selected items column are bundled together as one purchase when you click create and will therefore be added to an invoice as a group of purchases. We recommend that you don't have purchases from two different months in the same bundle because all of it will be picked up next time you issue an invoice.
How it looks on an invoice
Providing the ad hocs have not been invoiced for (shown by a green check mark), you are able to delete them by clicking on them, then the three dots in the top right, and 'delete'.